Manager, Grants Management
Humanity United (HU) is a foundation dedicated to cultivating the conditions for enduring freedom and peace. The team is committed to driving equity and centering grantee partners in their grantmaking practices, processes, and systems. As the field of philanthropy continues to advance its learning and proficiency in this area, HU is committed to an ongoing journey of improvement. To that end, HU seeks nominations and applications for Manager, Grants Management (Grants Manager). The ideal candidate for this position will be a Grants Management professional who is detail-oriented, skilled at building relationships, and experienced in training staff in private foundation grantmaking. They will be energized by helping colleagues and conducting trainings and adept at prioritizing excellent ‘customer service’ as they share their knowledge and expertise. Successful candidates will also be able to demonstrate a strong commitment to HU’s values around diversity, equity, inclusion, and justice. The Grants Manager will report to the Director, Grants Management, and will work closely alongside the Associate, Grants Management. This is a full-time exempt position. HU’s hybrid work approach provides ongoing flexibility for regular remote work for this position, combined with periodic in-person gatherings. A Washington DC or San Francisco location is preferred but not required.
ABOUT HUMANITY UNITED
Humanity United (HU) is a foundation dedicated to cultivating the conditions for enduring freedom and peace. The foundation supports and builds efforts to transform the systems that contribute to human exploitation and violent conflict. HU is part of The Omidyar Group, a diverse collection of organizations, each guided by its own approach, but united by a common desire to catalyze social impact.
The Grants Manager will play a critical role in ensuring the highest level of integrity and excellence in HU’s grantmaking operations and practice. The Grants Manager will work closely with colleagues across HU, particularly with staff from Program, Legal, and Finance. They will provide technical assistance, training, and thought partnership to grantmaking colleagues throughout the lifecycle of the grant. An interest in process/system design and implementation will be valuable, as HU continues to streamline processes and improve user experience. The Grants Manager will have the following opportunities for immediate impact:
Core Job Responsibilities:
- Build strong relationships across HU on behalf of the Grants Management team.
- Provide high-quality technical assistance and training for HU’s grantmaking staff on compliance, IRS rules and regulations for private foundations, HU’s internal policies and procedures for international and domestic grantmaking, and grantmaking best practices in the field.
- Lead group and individual trainings to build grantmaker capacity across the organization.
- Provide timely and proficient grantmaking operations support to Humanity United (HU) and HU’s 501(c)(4) sister organization, Humanity United Action (HUA).
- Grant administration responsibilities include the hands-on management of grants and other direct charitable activities for the full lifespan of the grant, from pre-proposal due diligence to grant closure. Specific examples include:
- Conduct organizational due diligence on prospective domestic and international grantee partners including financials, foreign public charity equivalency (FPCE) affidavits, expenditure responsibility (ER) pre-grant inquiries;
- Review and analyze grant proposal narratives, budgets and other supporting materials for compliance with IRS rules and regulations for private foundations and adherence to HU’s policies and procedures, as well as with an eye to best practices;
- Manage grant agreement drafting, execution, and award;
- Payment and reporting due diligence including review of ER expenditure reports, timely response to payment requests, and grantee audit requests;
- Work with grantmakers to ensure good grant hygiene including closing reports and grant records.
- Work closely with Director, Grants Management, to manage and improve HU’s grants management system SmartSimple;
- Become an expert resource to HU colleagues for troubleshooting and technical assistance in SmartSimple;
- Help maintain our highest degree of data integrity through precise grants administration and guidance to grantmakers;
- Build custom data reports in SmartSimple for Grants Management and other departments across HU;
- Manage annual data sharing activities including for HU’s 990-PF and other field-wide initiatives that we contribute to;
- Pull, validate, and analyze datasets as needed for activities such as internal reconciliation and ongoing learning and improvement;
- Lead system and process improvement projects including needs assessments, gathering business requirements, implementation, change management and documentation.
QUALIFICATIONS OF THE IDEAL CANDIDATE
The Grants Manager will help shape the evolution of HU’s international and domestic grantmaking practice by leveraging their interest in training grantmakers and helping to translate HU values to practice. While no one candidate will embody all the qualifications enumerated below, the ideal candidate will possess many of the following professional and personal abilities, attributes, and experiences:
Knowledge, Skills and Abilities Required:
- Minimum 7 years of experience working in the philanthropic, nonprofit, or corporate philanthropy sectors.
- Extensive experience with IRS rules applicable to private foundation grantmaking, and specifically experience in international grantmaking.
- Clear understanding (and ability to train others) on IRS-defined lobbying, exercising expenditure responsibility, and ‘project grant rule’ grants.
- Strong project management experience, including change management.
- Ability to digest complex information and simplify for other audiences.
- Experience building trusting relationships with colleagues and providing high-quality technical support.
- Experience working in a grants management database or other Customer Relationship Management (CRM) technology such as Salesforce. It’s a bonus if you bring working knowledge of SmartSimple, HU’s grants management system.
- Skilled at managing spreadsheets with experience sorting, validating, and analyzing data.
- Skilled in full Microsoft Office Suite, including Excel and PowerPoint.
- Commitment to driving equity and inclusion through grantmaking.
- Knowledge of and interest in the core tenets of Trust-Based Philanthropy.
- Commitment to HU’s mission and values, including Diversity, Equity and Inclusion and a perspective on how to apply DEIJ within grants management practice.
- Analytical and organized with great attention to detail.
- Agile problem solver who is self-motivated.
- Direct lived experience in the issues HU works on.
- Active member of grantmaking or philanthropic networks such as PEAK, GEO, EPIP.
Candidates must have the right to work in the US. Qualified candidates lacking formal or direct experience are encouraged to describe how their background has served as preparation for this role in a cover letter.
The salary range for this position will vary by location to account for local job market and cost of living. Starting salaries are typically within the lower half of the range and are based on skills, experience, and background. Example ranges are provided below, with other locations available on request:
- San Francisco – $130,092 – $151,774
- New York – $123,547 – $144,138
- Washington DC, Boston, Seattle, LA – $117,104 – $136,621
- Chicago, Denver/Boulder, Philadelphia – $110,558 – $128,984
- Dallas, Raleigh, Cincinnati, Milwaukee – $104,073 – $121,419
This search is being led by Katherine Jacobs and Sharon Gerstman of NPAG. Candidates may submit their cover letter, outlining their interest and qualifications, along with their resume via NPAG’s website.